Purpose
To develop guidelines for regularly scheduled video online G.A. meetings, including but not limited to how to start a meeting, technical requirements, and suggested meeting formats.

To develop guidelines for Virtual Trustee meetings, pursuant to the implementation of a
Board of Trustees meeting on a virtual platform; in every way possible, Virtual Meetings
would preserve the tone, procedures, and functions of the Live meetings.
The Virtual Trustee Committee will offer recommendations on all aspects of conducting
virtual trustee meetings, including, but not limited to:
· Trustee training and certification of the digital platform and software utilized.
· Registration protocols that readily identify and distinguish the four levels of
Trustee meeting attendance: Attendees, Participants, Voting Members, and
Executive Board members.
· Implementation and recognition of the Roberts Rules of Order in a virtual trustee
meeting environment.
· Orderly communication between Trustees and the Executive Committee, to
include support staff tasked to facilitate lines of communication.
· Secure and reliable conduct of votes in a virtual meeting environment.
· Recommendations (from within the Committee and based upon feedback from
Trustees and the Executive Committee) on ways in which virtual meetings can be
improved over time.
· Proposed budgeting relating to costs related to supporting the infrastructure for
Virtual Trustee meetings.

Board of Trustees Chair Liaison: Cindi C.

Chair of the Committee: Butch G. – Area 3A

Use this email address to contact the Chair of this committee: committee.virtual@trusteewebsite.com

Co-Chair of the Committee: Luis O. – Area 28

Click HERE for Guidelines for Virtual Meetings

The committee is open to additional members who would like to be involved with this process.

Committee members are listed below, as of 08/18/2025

Patrick G. – Area 9

Marc L. – Area 3A

Renee G. – Area 8A

Rob S. – Area 14

Mike R.